What does this Privacy Statement apply to?
This Transactional Privacy Statement applies in addition to our general website Privacy Statement whenever you create a personal profile or apply for a NSW Government job online.
Who is collecting the personal information you provide to create your profile and apply for a job?
The NSW Department of Premier and Cabinet has engaged a service-provider, Taleo Corporation, to deliver and manage the internet jobs portal for e-Recruitment by NSW Government agencies. The personal information you provide via the jobs portal on this website is therefore collected by Taleo Corporation on behalf of the NSW Department of Premier and Cabinet under a contract for service.
New South Wales law requires that personal information provided by job applicants through this website be handled by the Department, and other NSW Government agencies to which it may be disclosed, in accordance with the privacy obligations set out in the NSW Privacy & Personal Information Protection Act 1988 and the Health Records and Information Privacy Act 2002 (the Acts).
Further information is available regarding our service provider's privacy obligations.
What personal information is collected through this website?
If you choose to use the jobs portal to search or apply for employment with a NSW Government agency you will be asked to create a personal profile and provide personal information as part of the job application process. This information will form your personal profile in a database maintained by our service provider.
Examples of the type of information we may collect for your profile are your name, address, contact details, resume, employment history and referees – as well as your claims against the selection criteria for any vacant position for which you choose to apply. In positions that involve child-related employment, you will also be asked to disclose whether you are a person who is prohibited from working with children, in accordance with the NSW Commission for Children and Young People Act 1998.
In order to create a personal profile, you will need a login and password, which you must keep secure and confidential.
You will also be invited to supply some diversity information as part of your personal profile, including your gender, background or physical needs, if you wish.
What are the purposes of collecting this personal information from you?
Your personal information is being collected through this website for the purpose of allowing you to search for jobs that may interest you and to assess your suitability for employment with the NSW Government.
This involves more than just assessing your suitability to fill the specific vacancy in the agency for which you may have applied. The personal information in your profile may also be used for the purpose of assessing whether you may be suitable to fill other vacant positions that may arise at a later date either:
1. in the same NSW Government agency; or
2. in another NSW Government agency.
The personal information you provide will also be used to carry out checks (to the extent permitted by law) to verify a job application. This may include background checks in accordance with the requirements of the Commission for Children Young People Act 1998, as well as other criminal records checks.
Your personal information will also be used to advise you of other employment opportunities within NSW Government that may interest you.
In accordance with usual recruitment practices, you should be aware that your information will not be reviewed only by the contact officer named for the particular vacant position. A number of agency employees may have access to your application as part of the recruitment processes, including line managers, human resources managers and support staff.
Any diversity information you may decide to provide will be used for reporting purposes only.
When is the personal information you submit disclosed to organisations other than the Department of Premier and Cabinet?
The information you supply through this website as part of your personal profile and your job application will be disclosed to the NSW Government agency with the particular vacant position in which you are interested.
As already noted above, however, your personal profile may also be reviewed by that agency in connection with other vacancies that may arise at a later time.
Your personal profile may also be accessed by any other NSW Government agency that has a vacancy. That other agency may also use your personal information to assess your suitability for that other position and to consider whether to make you an offer of employment for that other position.
Your personal information may also be disclosed to referees, members of recruitment panels, security and law enforcement organisations, and any other third parties who perform services on behalf of a NSW Government agency during the recruitment process. This includes disclosing your personal information to third parties to carry out checks (to the extent permitted by law) to verify your application, such as background checks in accordance with the requirements of the Commission for Children Young People Act 1998 and other criminal records checks.
Your personal information may also be disclosed if otherwise required under Australian law, such as in response to a court order or to a valid search warrant.
Further information is available about our service provider's privacy obligations in this area.
What happens if you choose not to provide personal information through this website?
If you choose not to provide diversity information as part of your job application, there are no ramifications for the application process.
All the other information requested for inclusion in your personal profile or in submitting a job application is considered important for processing your application and assessing your suitability for employment.
You are able to submit an application for employment by post to the address provided in the job information package, instead of online through these Websites. If you do not wish the recruiting agency to create a personal profile in the online database based on the personal information contained in your written application, you should expressly state this in your covering letter.
If you do not indicate your wishes, a personal profile will be created and may be accessed and used by NSW Government agencies in the same way as described earlier in this Statement in relation to applicants applying online.
If you choose not to provide all the information requested, either through the online application process or through the mail, by the job closing date it may make it difficult for us to contact you, to provide you with further information or to properly consider you for employment.
If you do not provide sufficient information for a background check to be undertaken for child-related employment, where relevant, then you may not be able to be appointed to the position even if you are otherwise the preferred candidate.
How is your personal information stored and can you gain access to it?
We will take reasonable steps to destroy your personal information in a secure manner or remove identifying features from it if we no longer require it. This is subject to any legal obligations we may have to retain information for a certain period of time.
You can also gain access to your information contained in your personal profile in the database. This is subject to some exceptions allowed by law and we will give you reasons if we deny access.
If you want to gain access to your personal information or want more information about how we manage your personal information, email us at firstname.lastname@example.org.
I HAVE READ THIS TRANSACTIONAL PRIVACY STATEMENT AND WISH TO CONTINUE TO CREATE OR MODIFY A PERSONAL PROFILE AND/OR APPLY FOR A JOB.
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